Olympus DS-320 User Manual Page 1

1DIGITAL VOICERECORDERDS-320INSTRUCTIONSPlease read these instructions for information about usingthe product correctly and safely.Keep the instructio

10Replacing BatteriesIf begins to flash on the display, stop therecorder and replace both batteries as soonas possible.If [BATT] and appear on the

11SP DICTINDEX/ FOLDERRECSTOPERASEMENU/VOLSTOP buttonMENU/VOL switchAll of your recorded messages will be stampedwith the time and date that you fin

12Setting Time/Date1 Press the MENU/VOL switch.The menu appears onthe display.2 Move the MENU/VOL switch up tochoose the screenwith the flashingdate/t

13Setting an IDSetting an IDIf an ID is set, it is automatically included in each message to help identify who recorded themessage when it is transfer

14RecordingRecording1 Press the INDEX/FOLDERbutton to choose a folder.The INDEX/FOLDER button togglesbetween folder A and folder B eachtime you press

15Recording SettingsWhile the recorder is designed to recordmessages without requiring special settings, itoffers a LP mode for long recordings, a DIC

16RecordingRecordingInsert recordingYou can insert recordings into previously recorded messages.1Press the INDEX/FOLDER button to choose afolder.2Move

17Recording9Press the REC button.The insert recording starts.10Press the STOP button.The insert recording stops...

18Playing and Volume ControlPlaying and Volume Control1Press the INDEX/FOLDERbutton to choose a folder.2Move the MENU/VOL switch upor down to choose t

19ERASE SP DICTINDEX/ FOLDERMENU/VOLPlaying and Volume ControlVolume ControlMove the MENU/VOL switch up or downwhile playing a message.Moving the

2Thank you for purchasing the OlympusDigital Voice Recorder DS-320. Beforeusing your new recorder, read this manualcarefully to ensure that you know h

20Playing and Volume ControlOperationPress the PLAY button for 1 second orlonger while playing a message.Press the FF button while stopped.Press the R

21ErasingErasing1Press the INDEX/FOLDER button to choose thefolder containing the message you want toerase.2Move the MENU/VOL switch upor down to choo

22ErasingErasingErase All Messages from a FolderAll files in a folder can be erased simultaneously.1Press the INDEX/FOLDERbutton to choose the folderc

23ErasingTo Partially Erase a MessageYou can select part of a message to erase.1Press the INDEX/FOLDER button to choose a folder.2Move the MENU/VOL sw

24Erasing9Press the ERASE button for 1 second or longer.“OK” appears on the display when the partial erasure isfinished.Remaining recording time is ex

25Recording ModesRecording ModesThe recorder provides approximately 2 hours and 30 minutes of continuous recording* in SPmode and approximately 5 hour

26Microphone SensitivityMicrophone SensitivityThe sensitivity of the built-in microphone is adjustable to suit recording needs.CONF (conference record

27Using the Variable Control Voice Actuator (VCVA)Using the Variable Control Voice Actuator (VCVA)When the microphone senses that sounds have reached

28Using the Variable Control Voice Actuator (VCVA)/Dictation ModeERASE SP DICTINDEX/ FOLDERMENU/VOLDictation ModeSimply pressing the SP DICT butto

29Index MarksIndex MarksPress the INDEX/FOLDER button when the recorder isrecording or paused while recording.An index mark appears on the display, al

3BatteriesWarning• Batteries should never be exposed toflame, heated, short-circuited ordisassembled.• Do not attempt to recharge alkaline,lithium or

30Transferring MessagesTransferring MessagesA recorded message can be transferred from one folder to the other.The file is added as the last message i

31System Sounds (Alarms)System Sounds (Alarms)The recorder beeps to alert you to button operations or to warn you of errors. System sounds maybe turne

32FormattingFormattingIf you want to initialize the built-in flash memory to its factory defaults, follow these steps:1Press the MENU/VOL switch.2 Mov

33ResetIf the display or the recorder acts strangely,lightly press the reset button in the batterycompartment with the tip of a ballpoint pen ora simi

34TroubleshootingQ.1 Nothing appears on the displayA.1 The batteries are not inserted properly.The batteries are drained.The HOLD switch is set to the

35SpecificationsRecording formatDSS (Digital Speech Standard)Recording medium16MB integrated flash memoryInput level –70 dBvOverall frequency response

36Software Section

37Table of ContentsImportantOperating Environment ... 38Features of DSS Player and IBM ViaVoice ...38How to Use This Manual ..

38Operating Environment/Features of DSS Player and IBM ViaVoice/How to Use This ManualOperatingEnvironment● Microsoft Windows 95, Windows 98,Windows 2

39Installing DSS Player SoftwareInstalling DSS Player SoftwareIn order to use the PC link functions, you must firstinstall DSS Player and IBM ViaVoice

4Hardware Section

40Installing IBM ViaVoice SoftwareInstallation OptionsSelect the install Options. Toclear an Option, click on the tickmark in the box.Select the optio

41Installing IBM ViaVoice SoftwareAdobe® Acrobat® ReaderIf Adobe Acrobat Reader is not already installed on your computer, select the option to haveVi

42Setting Up Your Microphone and Audio System for IBM ViaVoiceSetting Up Your Microphone and Audio System for IBM ViaVoiceWoody appears if you placed

43Audio Setup WizardThis wizard presents several windows to help you set up your microphone. We recommend thatyou use the microphone that comes with t

44Creating a Voice ModelCreating a Voice ModelYou must give ViaVoice a sample of your voice so that it can understand you. The User Wizardmakes it eas

45When ViaVoice has enough recorded data, you will see the Story Finished window. Click <Analyse>to have ViaVoice create your voice model. Howev

46You see this window after clicking <Analyse>.Wait until ViaVoice has fully processed your recording before turning off your computer or workin

47Connecting the Digital Voice Recorder DS-32012Connecting the Digital Voice Recorder DS-320Before connecting the KP3 serial connection cable to the D

48Starting DSS PlayerStart DSS Player as described below.• The following procedure assumes that DSS Player is installed in the PC. For installation, s

49Selected File Downloading WindowSelected File Downloading WindowVoice files can be selected and downloaded using the downloading window, which is di

5Table of ContentsGetting StartedMain Features ... 6 Identification of Parts ...

50Selected File Downloading Procedure1 Selecting the folder.Select the folder containing thevoice files to be downloaded. Theillustration shows the di

51Voice File Playback WindowA voice file can be played back from the main window.•To display the main window from the downloading window, click the Ma

52Voice File Playback ProcedureVoice File Playback ProcedureTo play back a voice file.1 Select the folder.From [Active Folder], select thefolder conta

53Sending Voice Files by E-mailVoice files can be sent by E-mail, simply by attaching them to an e-mail message created with youre-mail software.Attac

54Voice RecognitionVoice files can be converted into text with IBM ViaVoice.Input Device SetupTo perform voice recognition of DSS-format files recorde

55• It is sometimes necessary to input voice during audio setupor enrolling. To enable voice input, turn on the microphonewhile pressing and holding t

56When you have finished reading the text aloud, ViaVoice displays the Choosing a Story window.Select the story that you want to read aloud for creati

57Executing Voice RecognitionStart voice recognition as described below.Click the [Start Voice Recognition] icon .The voice recognition software wind

58Converting File Formats/Uninstalling DSS Player or IBM ViaVoiceConverting File FormatsUse the [Save As] command in the [File] menu.To convert a voic

59Troubleshooting/Technical Assistance and SupportPossible CausesInsufficient hard disk capacity.A connection cable is unplugged.DSS Player is not ins

6DS-320 Main FeaturesDS-320 Main FeaturesSummary of product features:● The DS-320 digital voice recorder storeshighly compressed DSS format voicemessa

60Declaration of ConformityModel Number: DS-320Trade Name: DIGITAL VOICE RECORDERResponsible Party: OLYMPUS AMERICA INC.Address: 2 Corporate Center Dr

7Identification of Parts1 SP DICT button2 MENU/VOL switch3 PLAY button4 REW (Rewind) button5 FF (Fast Forward) button6 STOP button7 Strap hook8 Built-

8Display (LCD Panel)12357648901 Recording mode2 Microphone sensitivity3 Month-date-year (M.D.Y.) and hour-minute-second (H.M.S.)4 Elapsed time, remain

91Slide open the battery cover.2Insert two AAA alkaline batteries, observing thecorrect polarity.3Close the battery covercompletely.The display will s