Olympus DS-4000 User Manual

Thank you for purchasing an OlympusDigital Voice Recorder.Please read these instructions for informationabout using the product correctly and safely.K

110xD-Picture CardThe xD-Picture Card is a removable recording media.Memory Size SP Mode LP Mode16MB 2 hr. 35 min. 5 hr. 30 min.32MB 5 hr. 10 min.

1111 EAR jack2 MIC jack3 Built-in microphone4 NEW button5Slide (REC/STOP/PLAY/REV) switch6 FF (Fast Forward) button7 REW (Rewind) button8 Built-in spe

1121 Battery indicator2 Folder3 Priority indicator4 Current file number5 Total number of recorded files inthe folder6 Erase lock indicator7 Character

113Installing BatteriesInstalling Batteries1Lightly press down on the arrow and slide thebattery cover open.2Insert Ni-MH Rechargeable Battery Pack,ob

114Charging BatteryCHARGE indicator lampCharging Battery1Connect the AC adapter or USB cable to thecradle.For connection procedures, see P.44.When usi

115Information Regarding Rechargeable BatteriesInformation Regarding Rechargeable BatteriesThese batteries are exclusively for use with Olympus voice

116Turning ON the RecorderTurning ON the Recorder/ Power Save ModeWith the battery charged in the recorder and the cardinserted properly, the recorder

117MENUbutton(accepts achoice andmoves on tothe next item)Setting the correct time and date on the recorder is very important since every file recorde

118Example: March 14, 20043M 14D 2004Y (Initial setting)↓14D 3M 2004Y↓2004Y 3M 14D4Set the month.1 Press the FF button or REW button toset the month.2

119Inserting and Ejecting a CardInserting a Card1Slide the card cover lock in the directionindicated by the arrow.The card cover is unlocked and the m

2Table of ContentsTable of Contents ... 2Safe and Proper Usage ... 4General Precautions .

120123Ejecting a Card1Slide the card cover lock in the directionindicated by the arrow.The card cover is unlocked and the message “CARDCOVER IS OPEN”

212RecordingRecordingBy default, the recorder has five folders, A, B, C, D, E and you can select folder by pressing theA button. These five folders c

222RecordingRecordingNotes• A beep will sound when the remaining recording time reaches 60 seconds, 30 seconds, and 10 secondswhile recording.•“MEMORY

2321Select and play the file you want tooverwrite.Stop playback at the starting point ofoverwrite.2Move the slide switch to the RECposition to start

2421Select and play the file you want toinsert an additional recording into.2While playing the file, press theMENU button to insert an additionalrecor

252PlayingPlaying1Select the file, then move the slideswitch to the PLAY position to startplayback.The record/play indicator lamp glowsgreen.a Current

262Playing• If you press the FF button once while fast-forwarding or twice while stopped, the recorder will stop at theend of the file (F.SKIP).• If y

272ErasingErasing1Select the file you want to erase.2Press the ERASE button.“FILE ERASE ?” flashes on the display forapproximately 8 seconds.3Press th

282ErasingErasingErasing All Files in a FolderAll files in a folder can be erased simultaneously, except for locked files.1Select any file in the fold

292ErasingPartially Erasing a FileYou can erase a selected file in part.AUTHOR A45M02SPART I ALERASE AUTHOR A45M00SLENGTH :1H55M25S1Start playback

35 Other InformationAlarm Message List ... 56Troubleshooting ... 57Accessories (Opti

3023...Notes• If the ERASE button is not pressed

313REC MODEMIC SENSEEXITSUB MENUVCVALOCKBEEPFORMATEXITBACKLIGHTTIME&DATECONTRASTUSB CHARG.Menu ListSelect SP or LP mode.Notes• If you press the NE

323Learning to Use the MenuLearning to Use the MenuTo navigate through the different options in the MENU, use the MENU List flow chart (☞ P.35) andthe

333By default, B button is programmed with PRIORITY function.You can set a priority level on each file recorded. You can choose between “HIGH” and “NO

343Setting Job DataEvery file recorded on the recorder will include the Author ID and Work Type as part of its headerinformation. To create multiple A

353Setting a Work Type1Press the NEW button while inSTOP mode.When more than one Work Type ID existon the recorder, the Work Type ID list willdisplay.

363Formatting the Card (FORMAT)1Press the MENU button.The menu appears (☞ P.31).2Press the FF or REW button until“FORMAT” in SUB MENU flashes onthe di

3736Press the FF or REW button againto highlight the “START” option.7Press the MENU button again toinitiate the formatting process.Formatting begins a

38384WindowsPC:Operating System:CPU:RAM:Hard drive space:Drive:Sound card:Browser:Display:USB port:Audio I/O terminals:IBM PC/AT compatible PCMicrosof

39394DSS Player SoftwareMacintoshPC:Operating System:RAM:Hard drive space:Drive:Display:USB port:Audio I/O terminals:...

4Convention Used In this Manual• The word “card” is used to refer to the xD-picture Card.• The word “DSS Player” is used to refer tothe DSS Player Pro

40404Installing DSS Player SoftwareInstalling DSS Player Software1Insert Olympus DSS Player CD intothe CD-ROM drive.The installation program will star

41414Uninstalling DSS Player Software1Exit DSS Player program.2Click the [start] button on thetaskbar.3Select [Add/Remove programs]from the [Control P

42424Using Online Help• Click the [start] button, then select [All Programs], [OlympusDSS Player], [Dictation Help].• While DSS Player is running, sel

43434Connecting Recorder to PC1Turn ON the recorder (☞ P.16).2Insert end A of the USB cable toyour PC’s USB port or USB hub.3Make sure the recorder is

44444Connecting Recorder to PCPlace the recorder in the cradle1Insert end A of the USB cable to your PC’s USBport or USB hub.2Connect end b of the USB

45454Running DSS PlayerBy default, connecting the recorder to your PC, will start the application automatically.Disabling automatic start1Right-click

46464Macintosh1Start your Macintosh.2Connect the recorder to your PC.For cable connection instructions, see“Connecting to Your PC Using the USBCable”

47474Window Names1 Playback Control BarProvides the control buttons to play and stopdictation files.2 Dictation Tree ViewDisplays the directory struct

48484There are 3 download options to transfer dictation files from the recorder to the PC:• Download Selected FilesDownload one or several dictation f

494943Download the dictation file.From the [Download] menu, click[Download Selected Files].4Download complete.Do not disconnect the USB cable whilethe

5General Precautions● Do not leave the recorder in hot, humidlocations such as inside a closedautomobile under direct sunlight or onthe beach in the s

50504Playing a Dictation File1Select the folder.Select the folder where the dictationfile resides.2Select the dictation file.Select the dictation file

51514User ID can be uploaded to the recorder using the DSS Player. Up to 10 IDs can be uploaded tothe recorder.Changing User ID (Author ID)1From the m

52524Sending Dictation Files/Receiving Document FilesSending Dictation Files/Receiving Document FilesDSS Player software can send dictation files to a

53534Sending Dictation Files/Receiving Document FilesSetting the Document File Retrieve Function1From the [Tools] menu, select [Options], then click t

54544Sending Dictation Files/Receiving Document FilesSending Dictation Files1Select the dictation file you want to sendfrom the Dictation List View.To

55554MacintoshPlaying Received DSS FilesWhen sending DSS files to a user who does not have the DSS Player software, the user will notbe able to play t

565Alarm Message ListExplanationBattery power is getting low.Attempt to delete a locked file.The file is full of index marks(maximum of 16 marks).The

575TroubleshootingProbable causeThe batteries are not loaded properly.The batteries are dead.The recorder is in power off mode.The recorder is in powe

585Accessories (Optional)Accessories (Optional)xD-Picture cards of 16, 32, 64, 128, 256 and 512 MB: M-XD16/32/64/128/256/512Olympus CAMEDIA digital ca

595Recording formatDSS (Digital Speech Standard)Recording mediaxD-Picture Card: 16 to 512 MBInput level –70 dBvSampling frequencySP mode: 12 kHzLP mod

6Battery Charger (Cradle) Danger• Do not attempt to use this chargerwith anything other than OlympusNi-MH batteries. Using it incombination with othe

605Technical Assistance and SupportTechnical Assistance and SupportDS-4000 is part of the Olympus Professional Dictation System. Your dealer is traine

7AC Adapter Danger• Be sure to use the charger withthe proper voltage (AC 100 - 240V). Using it with other voltagelevels may cause fire, explosion,ove

18General Precautions Caution• Do not use the charger if thepower plug is damaged or theplug is not completelyconnected to the outlet. Thismay cause f

19Main FeaturesMain FeaturesIBM and PC/AT are the trademarks or registeredtrademarks of International Business MachinesCorporation.Microsoft and Windo