Olympus DS-3400 User Manual

Thank you for purchasing an OlympusDigital Voice Recorder.Please read these instructions for informationabout using the product correctly and safely.K

101$ + (Volume) button% Fast Forward (9) button^ PLAY/OK button& Programmable smart button (F1,F2, F3)* Rewind (0) button(- (Volume) button) Built

111Identification of PartsIdentification of Parts1 Record mode indicator2 Current folder3 Memory remaining indicator(E/F bar)4 Record indicator5 Remai

1211Lightly press down on the battery coverrelease button, then open the batterycover.2Insert two AAA batteries, observing thecorrect polarity as show

131Installing BatteriesInstalling BatteriesNotes• Be sure to turn OFF the recorder before replacingthe batteries. Removing the batteries while the rec

141Power Supply Power Save Mode(Power Save)When the recorder is ON but not in use for 10minutes, by default, it will switch to power savemode automati

151HOLDIf you bring the POWER/HOLD switch to theHOLD position, the current conditions will bepreserved, and all buttons and switches will bedisabled.T

161Inserting and Ejecting a SD cardInserting and Ejecting a SD cardInserting a SD cardInsert the SD card into the card slot in thedirection shown in t

1711Press the 9 or 0 button to selectthe item to set.Select the item from “hour”, “minute”, “year”,“month” and “day” with a flashing point.2Press the

181• You can choose the order of the year, month,day by pressing the F2(D/M/Y or Y/M/D or M/D/Y)* button while setting them.Example: March 15, 2009(In

192RecordingRecording2 Basic Operations2 Basic OperationsRecording Related SettingsThe recorder has five folders, A, B, C, D, Eand you can select fo

2Microsoft and Windows are registered trademarks of Microsoft Corporation.Macintosh is a trademark of Apple Inc.Intel and Pentium are registered trade

202Recording1RecordingNew RecordingCreate a new file to record in.1Press the NEW button to create a newfile.aSelected Author IDbNew file numbercRemain

212Overwrite RecordingYou can overwrite a previously recorded file from any point withinthe file.Note that the overwritten recordings will be erased.1

222Insert RecordingAdditional recording can be inserted into previously recorded file.1Select and play the file you want toinsert an additional record

232Microphone Sensitivity (Mic Sense)Microphone SensitivityYou can switch between two microphonesensitivities to meet recording needs:[Dictation] for

242Recording Modes (Rec Mode)Recording ModesThe recording mode can choose between QP(Quality Playback) and SP (StandardPlayback).PLAY/OKF1, F3 buttonP

252Using the Variable Control Voice Actuator (VCVA)Using the Variable Control Voice ActuatorThe Variable Control Voice Actuator (VCVA)is a function th

262Recording MonitorIt is possible to monitor your recording bylistening to the recording while recording is inprogress. Insert the earphone plug into

272PlayingPlayingYou can start playing a file at any point.1Select the file, then press the PLAY/OK button to start playback.The (Play indicator) a

282 How to CancelPress the PLAY/OK or STOPbutton.Press the PLAY/OK or STOPbutton.Release the button.Release the button.PlayingPlayingPlayba

292Erasing a FileErasing or deleting a file from any of the folder on the recorder is avery simple process.1Select the file you want to erase.2Press t

3123574Table of ContentsSafe and Proper UsageGetting StartedBasic OperationsAdvanced OperationsManaging Files on Your PCOther Practical Use MethodsOth

302Erasing All Files in a FolderAll files in a folder can be erased simultaneously.1Select the folder you want to erase.2Press the ERASE button.3Press

312Partially Erasing a FileYou can erase a selected file in part.1Start playback for the file you want toerase partially.2Press the ERASE button at th

3224Press the ERASE button to confirmerase.The display changes to [Partial Erase!] anderasing will start.When [Erase Done] appears on the display,par

333Menu ListMenu ListDisplayMenuLockRec ModeVCVAMic SenseBacklightLEDContrastLanguageOff, OnDictation, ConferenceQP, SPOff, OnOn, OffOn, OffProgram co

343Menu ListMenu ListBeepFormatUSB ClassTime & DatePower SaveReset SettingsCard Info.Initializes the card.Composite, StorageOn, OffModel Name, Ver

3533Press the PLAY/OK or 9 button.Move to the setting of the selected menu items.4Press the + or – button to move to themenu item to be set.5Press the

363Selecting Folders and FilesSelecting Folders and FilesChanging Folders1While the recorder is stopped, press theF1(FOLDER) button.The folder list sc

3731Select the file whose information youwant to display.Refer to P.36 regarding file selection.2Select [Information] at the [File Menu]screen, then p

383Device Lock FunctionUnlocking the RecorderWhen the password registry is done, therecorder will prompt for password on startup.Unlock the recorder’s

393Device Lock FunctionUnlock DeviceEnter PasswordDevice isLocked09 : 59Authentication Halt ModeIf there is no password match after fivetries the reco

4Table of ContentsTable of Contents ... 4Safe and Proper Usage ... 5General Precautions ..

403Locking Files (Lock)When a file is set to [Lock], will appear onthe display, allowing you to prevent importantfiles from accidental erase. Furth

413Pending Files (Pending)When you set [Pending] to the file, the file becomes“Pending file” and the editing sign of will appearon the display. If “

423Performing the Setting from the Menu1Select the file which you would like toset the Priority level for.2Select [Priority] at the [File Menu]screen,

433Setting the Author ID and Work TypeEvery file recorded on the recorder will includethe Author ID and Work Type as part of itsheader information. To

443Setting the Author ID and Work TypeSetting the Work TypeUp to 10 Work Types can be registered in theDSS Player software and uploaded to therecorder

453Inputting Option Item Value1Press the + or – button on the fileinformation input screen to select thetargeting Option Item, then press thePLAY/OK

463Locating a Verbal Comment2While playing back a file, press and holdthe 9 or 0 button.The recorder stops for 1 second when it reachesthe Verbal Comm

473Index MarksIndex marks can be placed in a file duringrecording or playback. Index marks are usedto provide a quick and easy way to identifyimportan

483LanguageLanguage (Language)You can select the display language for thisrecorder.The selectable language varies depending onthe countries where the

4932Press the + or – button to select [On]or [Off].On...Backlight is enabled.Off...Backlight is disabled.3Press the PLAY/OK button to completethe setu

5Convention Used In this Manual• The word “card” is used to refer to the SDcard.• The word “DSS Player” is used to refer tothe DSS Player Pro Dictatio

5032Press the + or – button to select [On]or [Off].On...LED light will be set.Off...LED light will be cancelled.3Press the PLAY/OK button to completet

513LCD Contrast AdjustmentLCD Contrast Adjustment (Contrast)Display contrast can be adjusted from level 01to 12.1Select [Contrast] at the [Display Men

5232Press the + or – button to select [On]or [Off].On...System sounds are enabled.Off...System sounds are disabled.3Press the PLAY/OK button to comple

533Cue/Rev Sound (Cue/Rev Sound)1Select [Cue/Rev Sound] at the [DeviceMenu] screen, then press the PLAY/OKor 9 button.Refer to P.34 regarding each men

5431Select [Device Menu] at the [Format]screen, then press the PLAY/OK or 9button.Refer to P.34 regarding the menu’s various settingitems.2Press the +

553Formatting the CardTo return the recorder’s menu settingsto their original status from the time ofpurchase (initial settings), perform thesetting f

563Check System InformationCheck System Information (System Info.)System information about the recorder like its[Model Name], [Version] and [Serial] c

573Changing the USB ClassChanging the USB Class (USB Class)PLAY/OKPLAY/OK,+, –,9, 0button1Select [USB Class] at the [Device Menu]screen, then press th

583Customizing the RecorderYou can customize various specifications of therecorder when using DSS Player (☞ P.59).For more details, refer to the Onlin

5944 Managing Files on Your PC4 Managing Files on Your PCDSS Player SoftwareDSS Player SoftwareThe DSS Player is a fully featured software tool that

6Batteries Danger• Do not solder lead wires or terminals directlyonto a battery or modify it.• Do not connect the = and - terminalstogether. This may

604DSS Player SoftwareMacintoshMinimum RequirementDSS Player SoftwareWindowsOperating System:CPU:RAM:Hard drive space:Display:USB port:Operating Syste

614Installing DSS Player SoftwareInstalling DSS Player SoftwareBe sure to confirm the following before installation:• Exit all running applications.•

624Uninstalling DSS Player SoftwareWindows1Exit DSS Player program.2Click the [start] button on the taskbar.3Select [Add/Remove programs] from the[Con

634Using Online HelpUsing Online HelpFor information on the DSS Player usage and features, refer to the Online help.To start Online help:Windows1Click

644Connecting Recorder to PCConnecting Recorder to PCConnecting to Your PC Using the USB Cable1Connect the USB cable to the USB port of the PC.2Confir

654Connecting Recorder to PCNotes• NEVER remove the card or disconnect the USB cable while the record indicator light is flashing. If you do, the data

664Running DSS Player SoftwareRunning DSS Player SoftwareMacintoshDisabling Automatic Start1Click the Dock’s System Preferences.2Click Device Detector

6755 Other Practical Use Methods5 Other Practical Use MethodsUsing as External Memory of the ComputerUsing as External Memory of the ComputerWhen th

6866 Other Information6 Other InformationAlarm Message ListAlarm Message ListMessageBattery LowFile ProtectedIndex FullFolder FullErase ErrorCard Er

696TroubleshootingTroubleshootingProbable causeThe batteries are not loaded properly.The batteries are dead.The recorder is in power off mode.The reco

711 Getting Started1 Getting StartedMain FeaturesMain Features● Support type of memory: SD card (☞ P.8 ).● Three Programmable smart buttons F1, F2 and

706AccessoriesAccessoriesHeadset: E62, E102Stereo headset for your PC. A helpful tool for PC based transcription.Monaural binaural earphone: E20Noise-

716SpecificationsSpecificationsSpeakerBuilt-in ø23mm round dynamic speakerMIC/EAR jackø3.5 mm mini-jack, impedanceMIC 2 kΩ, EAR 8 Ω or moreMaximum wor

726Technical Assistance and SupportTechnical Assistance and SupportDS-3400 is part of the Olympus Professional Dictation System. Your dealer is traine

For customers in Europe“CE” mark indicates that this product complies with the European requirements for safety,health, environment and customer prote

U1-BS0239-01AP0812Declaration of ConformityModel Number: DS-3400Trade Name: DIGITAL VOICE RECORDERResponsible Party: OLYMPUS IMAGING AMERICA INC.Addre

81SD card1 Card LockSD card is equipped with a lock function.When the lock function is used, importantdata is protected by preventing it from beingacc

91Memory CardMemory Card Warning• Do not touch the card contacts.That may damage the card.• Do not place the card in locationswith static electricity.